Privacy Statement

Root3 is responsible for the processing of personal data as shown in this privacy statement.

We do not have a Data Protection Officer (DPO), but we are happy to help you with your questions. For this you can contact us via [email protected] or +31 85 400 30 30.

This privacy statement supersedes any older version. We may amend this privacy statement from time to time. Last update: May 1, 2021.

Personal data that we process

Root3 processes your personal data because you use our services and/or because you provide it to us yourself. Below you will find an overview of the personal data that we process, depending on the relationship we have with you:

  • First and last name
  • Organization name
  • Address data
  • Phone number
  • E-mail address
  • Sex
  • Job title
  • Bank account number
  • Curriculum vitae (CV)
  • Motivation letter
  • Education data
  • Results of assessments
  • Contact history
  • Information about your activities on our website
  • Opt-in for the email newsletter
  • Open and click behavior in this newsletter

For what purpose and on what basis we process personal data

Root3 processes your personal data for the following purposes:

  • Handling payments
  • Sending our newsletter and correspondence
  • To be able to call or e-mail you if necessary to carry out our services
  • Informing you about changes to our services and products
  • To deliver goods and services to you
  • To improve the website and to tailor the range of products and services to you.
  • Root3 also processes personal data if we are legally obliged to do so, such as data that we need for our tax return and employment conditions.

Automated decision making

Root3 does not make decisions based on automated processing on matters that can have (significant) consequences for people. These are decisions taken by computer programs or systems, without involving a person (for example an employee of Root3).

How long we keep personal data

Root3 does not store your personal data longer than is strictly necessary to realize the purposes for which your data is collected. In addition to the statutory retention periods, we use the following retention periods for the following (categories) of personal data:

Contact details

  • In response to a malfunction report or complaint:
    • Retention period: a maximum of 3 years after reporting a malfunction or complaint.
    • Reason: General analysis of disruptions at your location, possible inquiry about the service provided.
  • Contact forms for quotation, information:
    • Retention period: 1 year after application.
    • Reason: General analysis, possible inquiry about the reason for the request.
  • Application:
    • Retention period: a maximum of 1 year after the end of the application procedure, if the candidate gives permission for this, otherwise a maximum of 4 weeks after the end of the procedure.
    • Reason: Possibility to approach candidate for a new vacancy.

Sharing personal data with third parties

Root3 does not sell your data to third parties and only provides it if this is necessary for the execution of our agreement with you or to comply with a legal obligation. We conclude a processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. Root3 remains responsible for these processing operations.

Cookies, or similar techniques, that we use

Root3 only uses analytical and functional cookies. These analytical cookies do not infringe on your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and, for example, remember your preferred settings. We can also optimize our website with this. You can opt out of cookies by setting your internet browser so that it no longer stores cookies. In addition, you can also delete all information that was previously stored via the settings of your browser.

View, modify or delete data

You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by our company and you have the right to data portability. This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization mentioned by you. If you want to make use of your right to object and/or right to data portability or if you have other questions/comments about data processing, please send a specified request to [email protected] has been made, in case of reasonable doubt we will contact you to verify that you and not someone else in your name has made this request. Root3 will respond to your request as soon as possible, but in any case within four weeks. Root3 would also like to point out that you have the option to file a complaint with the national supervisory authority, the Dutch Data Protection Authority.

How we protect personal data

Root3 takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact us via [email protected] or by telephone on +31 85 400 30 30.